“You have me sold!”

You have me sold! I have been searching for years on how I can offer stylish email newsletters to my clients, but no one wanted to part with that valuable information without a pricetag. If I knew it was going to be as simple as designing a webpage and uploading it to Campaign Monitor, I would have contacted you eons ago! Thanks for making something so wonderful available to everyone!

Doris Cush, Owner, Fraidy Kat Design

Read this post Posted by Mathew Patterson

How far does permission stretch?

I received an email recently from a well known writer in the IT industry with the subject line 'Please help save my marriage :)'. I recognised his name in the 'from' field, otherwise I would have deleted it immediately.

This is how the email began:

Dear Subscriber,
One way or another, you have found your way into my database of contacts over time, and I hope you have found value in the newsletters you have received. I am now appealing to you as a husband, at the "request" (you know what I mean) of my wife.

Obviously he considered that me signing up at some point for one of his newsletters gave him permission to email me on a completely unrelated topic. This is a mistake that our customers sometimes make too.

When we talk about having permission to email people we are talking about something quite specific. It's an agreement from your subscriber to receive emails about a particular topic, or related to a particular transaction.

Even when you have that permission, there are times when you might decide your message is not actually relevant to the reason people initially subscribed. It's about treating your subscribers respectfully, and not just emailing everyone you are 'technically' allowed to.

A recent post at ReturnPath raises the same issues, and suggests a few times when you should no longer assume you have a subscriber's permission to email them. So when you are explaining permission to your clients, it's important to help them understand that there is different types of permission, and it's always better to err on the side of caution than to risk spam complaints.

Don't forget about our permission handouts either, they are a helpful reminder of what constitutes permission, and what does not.

Read this post Posted by Mathew Patterson

Designer Interviews: Active Ingredients

Scott Jacques

Today we're talking to Scott Jacques, partner at Active Ingredients, a San Francisco based design firm that's been using Campaign Monitor for themselves and their clients for the last 2 years. We asked Scott a few questions about selling email design to his clients, charging for his services and even the biggest email mistakes he's made to date. Plenty of great insights in here that I hope you guys find useful.

How did you get started providing email marketing services to your clients?

Active Ingredients

It was a natural extension of what we were already doing for our clients (websites). We saw it as a great opportunity for our clients to be able to communicate with their constituents in a highly effective and professional manner. It has been a great learning experience for us as well - one that is always changing - as you well know.

Has it been hard to convince your clients to embrace email marketing? How do you approach this and any tips to share?

"The key - we have found - is to not over promise what email can do for them but rather to find a small way to start the email communication process and evolve from there."

The attitude with our clients has changed dramatically but it is still amazing how many clients (regardless of how you pitch them on email) still associate it with buying lists and sending out unwanted emails. The key - we have found - is to not over promise what email can do for them but rather to find a small way to start the email communication process and evolve from there.

We quite often hear our clients groan as they think email is going to result in a ton of new work for them. What they don't realize is that sometimes the work is already done and they just need to see how the email channel can assist in that process.

Example - A law firm is putting on a speaking engagement and they have gone through the process of creating slick print pieces and mailing them out without even considering how email can help with their efforts to get the word out and ensure a great turnout for the event. What a great way to compliment the print piece and ensure the message gets out than to leverage some design elements and copy from the print piece and put together a nice looking email template. We typically find that a client says, "Wow - that makes a lot of sense. And we are spending a ton on the printing and mailing of these pieces."

How much of your current schedule is spent on email marketing for your clients?

"It is nice to be able to offer a solution that ranges from a complete self serve tool to a managed solution where we assist them with the sending of campaigns."

It is growing every month (more and more clients want to know how to leverage the email channel) and thanks to the outstanding tools you guys have created we can offer up a variety of solutions for our clients depending on their budget, their role and their goals.

It is nice to be able to offer a solution that ranges from a complete self serve tool like MailBuild to a managed solution where we assist them with the sending of campaigns. This way we know we can meet the needs of any type of client.

How do you charge your clients for your email marketing services?

Typically we start with an initial consultation to define what their goals and objective are (everything from how they would like to manage their campaigns to who they want to communicate with). From there we start the creative process to develop a template or templates that will support those communications. So basically we charge for a consulting/design/process setup fee and then we have a fee per every email campaign (if we work with them on the setup and delivery of emails).

What do you think is the biggest benefit of email marketing?

There are so many but I think the one that comes to mind (at least today) is the immediacy with which you can dispatch an email to a large group of customers or partners in a very timely and cost effective manner.

From your own experiences, what's the biggest challenge right now in email design?

I think a big challenge (design related) is the issue of Microsoft's decision to revert to Word as default reader for emails. It is a rather large step backwards. Not sure what motivated that decision but we will see what happens. Thanks to Campaign Monitor's insight we can look to you for best practices on how to deal with this issue.

How do you communicate campaign results back to your clients?

It all depends on how we manage the delivery process with a client. In some cases, depending on their comfort level, we will grant them access to the reporting area via password and they can login post campaign to view results. In other cases we will extract the information ourselves and place into a Word file to send to the client. Some times less is best in terms of what information they need to see (again based on their comfort level).

Any email marketing secrets to share with your fellow designers?

"Jumping into design and firing off emails with no real understanding of why you are doing it or who you are sending it to will not help anyone."

No real secrets. Only a good common sense approach to email. When you client says "we need to start using email", have a process in place so that you can walk them through a needs assessment to ensure that what you deploy is going to help them meet their objectives and goals. Jumping into design and firing off emails with no real understanding of why you are doing it or who you are sending it to will not help anyone.

Has it been hard for your team to transition from web design to email design?

I think the biggest issues were more from a technical perspective. Our design is always user focused and results oriented regardless of whether it is for email, a micro site or an email, so once we were familiar with the landscape of email design we applied those same principles.

What's the biggest email marketing mistake you've made to date?

Ah yes. Not testing properly across various email clients and having an email go out prematurely. This quite often results from a poor communication gap where a request for an email comes in the same day it needs to be delivered and then everyone is scrambling to meet same day deadline. This all comes back to a defined email communication program and process being in place with a client to help avoid these situations.

From the Active Ingredients portfolio...

Here are 2 great looking samples from the Active Ingredients' Campaign Monitor portfolio.

DPR Review
Read this post Posted by David Greiner

Zeldman says ‘HTML mail still sucks’

We're big Zeldman fans here at Campaign Monitor. His web standards work has been an important influence in our thinking as web designers and web application builders. So we were disappointed to read his recent post, E-mail is not a platform for design.

The core of Jeffrey's argument is this:

But when I say HTML mail still sucks, I don’t mean it sucks because support for design in e-mail today is like support for standards in web browsers in 1998.

I mean it sucks because nobody needs it. It impedes rather than aids communication.

Essentially Jeffrey seems to be making the mistake of equating the work of bad designers with the communication medium of email. Obviously we are going to be biased, but we've heard from enough of you guys, and your clients, to know that HTML email can be a great thing when done correctly. To say as a blanket statement that HTML email impedes communication is an extraordinary generalisation. There are many times when a well designed, and well laid out HTML email can be a lot clearer, easier to scan and overall better experience than the equivalent in plain text.

The Threadless weekly newsletterAs an example, check out the HTML email sent weekly by Threadless on the right. It's a smart, simple layout that works in every email client out there. Instead of forcing their subscribers to click on a link to check out each new shirt via plain text, they can preview each design right in their email client. Not only is this a better user experience, but it's also the reason more than half of their recipients click through to their web site each week. You see a design you like, you click it to find out more and make a purchase.

Obviously there is a lot of really over the top, poorly designed HTML emails being sent, but I suspect that the percentage of really badly designed websites would be pretty close to it.

Should we say that all websites impede communication, because most people don’t design well? Consider transactional emails, things like hotel bookings and purchase receipts. Every single instance should have a plain text alternative of course, but being able to give the key information like booking dates or serial numbers a bit of visual weight is exactly what designers should be doing - making the experience better for the person on the end.

Zeldman goes on to explain:

Your uncle thinks 18pt bright red Comic Sans looks great, so he sends e-mail messages formatted that way. You cluck your tongue, or sigh, or run de-formatting scripts on every message you receive from him. When your uncle is the "designer," you "get" why styled mail sucks. It sucks just as much when you design it, even if it looks better than your uncle's work in the two e-mail programs that support it correctly.

I'm assuming that he is exaggerating for effect here, because his earlier link to our CSS support in email in 2007 article clearly shows that it is possible to design emails that work well for almost everybody. For even simpler proof, checkout our gallery of email designs, many of which work in every major email client, desktop and web.

Instead of trashing the concept of HTML email based on bad designers and personal preference, it would be much more constructive to continue the fantastic work on web standards in browsers and extend it to the email clients. In fact, the W3C has recently held a workshop on HTML email to investigate the issues and possibilities. We should be thinking about what is best for our readers, and not ourselves. Some people don't want to receive HTML email, and of course they should not be forced to. Many people prefer HTML for some uses; who are we to tell them they should not want it?

Spam is bad. Shoddy design is bad, and no arguments from us. Saying all HTML email sucks based on particular usages and personal preference is also bad. We should all have learnt by now that we as web designers are not in charge of what technology is going to be used for, it’s the people at the end of the chain who get to decide that.

5 steps to better HTML emails

  • Always send a plain text alternative. Choose "HTML and plain text" as your campaign format.
  • Design differently for email. Good design understands the context it will be seen in. Don't just paste in your 3 column homepage
  • Test in different email clients. Make sure your message can be read by everyone
  • More copy, less images. You can't rely on images being seen in emails.
  • Listen to your readers. Don't base your decisions on what Zeldman tells you, or what we tell you. Listen to your customers, they will tell you what they like and don't like.

Email is not a 'platform for design'. Email is a communication tool, and sometimes HTML can communicate better than plain text.

[UPDATE] Jeffrey Zeldman has responded to our concerns with a well thought out and much more moderate post, Eight points for better e-mail relationships. It's definitely worth reading.

Read this post Posted by Mathew Patterson - 14 Comments

Email newsletters are key resources for small and medium businesses

If you or your clients are targeting small to medium businesses, a recent survey entitled "Optimizing Email Newsletters for Small/Medium Businesses" has some useful information for you.

According to the study of over 300 executives, email newsletters rank highly as sources of information, beating out websites and blogs, and matching print media for importance. A weekly or monthly newsletter was the preferred frequency, and 'how to' and product information the top content areas requested.

This is some more valuable information you can use to explain the benefits of email marketing to your clients. Although the study specifically focused on small to medium (less than 500 person) businesses, it would be safe to extrapolate that out to most businesses and consumers.

We'd be interested to know how often you or your clients send your newsletter - have you had the best results with monthly news, or weekly? Or something completely different?

Read this post Posted by Mathew Patterson

Selling the business case for email to your clients

A while back we wrote about 5 ideas you can use when pitching your email marketing services to your clients. These covered ideas like showing them how easy it is to measure the results and how targeted it can be. All very useful stuff, but probably not enough focus on the most important thing in your customers minds. How will it help me grow my business?

Today, one of my favourite email marketing blogs pointed me to this great article by Loren McDonald on this exact topic. While the article is penned from the perspective of selling the benefits of email marketing internally, it's just as useful when read from the perspective of designers and marketers pitching email to their clients.

Instead of focusing your next pitch on the pretty reporting interface you can offer, or how you handle unsubscribes automatically, take it from an ROI angle. Drive home how you plan to use email to drive more sales, increase conversions or achieve some other tangible benefit. Something tells me you'll be improving your own conversion rate in the process.

Read this post Posted by David Greiner

“My clients have been clamoring for a product like Campaign Monitor”

I couldn't be happier with your product. I run my own design and communications company in Boston and my clients have been clamoring for a product like Campaign Monitor. Your pricing model is spot on and a huge improvement over your competitors, plus your interface is top notch.

Keep up the *great* work.

Karl Stier, Watershed Media

Read this post Posted by David Greiner

Windows Live Mail drops a little more CSS support

As part of a check up on our updated guide to CSS support we released around 6 weeks ago, I've just done a quick re-test in some of the major web-based email clients to make sure the results are still spot on.

Well, my first test in and I spotted some discrepancies. Turns out Windows Live Mail's recently noted decline continues with the e:link, e:active and e:hover CSS selectors no longer being supported. These changes make it much harder to style any links in your email, and because they can only be declared through the selector, can't be solved by going the inline CSS route.

We've updated the original article to reflect these changes, as well as the PDF summary, which you can re-download below:

PDF iconDownload the updated 2007 results for all email environments (52kb)

We'll keep checking each environment on a regular basis to stay on top of any minor changes, and if you guys ever spot anything amiss, don't hesitate to let us know.

Read this post Posted by David Greiner - 7 Comments
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