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How to Send an Effective Marketing Follow-Up Email

Emails can provide your company with some of its highest marketing ROIs.Still, if your business is like most, you won’t receive the response you want after just one message. Instead, you’ll probably need to send at least one more before you get a positive result. That’s why you need to understand how to write an effective marketing follow-up email. Otherwise, the high-ROI you are expecting may never show up. Fortunately, there are 5 simple tips you can follow to quickly master this essential form of content. Any one of these will give you better results, but use them all from now on, and you’ll notice your email marketing campaigns really taking off. 1. Never send a marketing follow-up email too quickly. Kara Corridan has probably received more marketing emails than most. She was the health director of Parents magazine and is currently the executive editor of Scholastic. Here’s what she had to say about marketing emails that come too quickly: “Certain people that send me something on a Friday and then follow up Monday—it’s ludicrous. Even if we were interested, we couldn’t turn things around that frequently. You can try again in a month. Give us a chance to process.” That’s not to say you need to wait an entire month to send your follow-up. Every industry has its own standard. However, this is also why it’s important to figure out what makes the most sense in yours. Before deciding on the frequency of your follow up emails, first think about how you would feel receiving a follow up after you read the first marketing email from someone. How would you feel if the follow-up email hit your inbox a day or two later? Would you appreciate that or would you feel spammed? There’s a natural tendency to want to get in front of prospect often so many marketers will send emails too frequent in a sequence. Instead, make your send frequency at least 4–5 days apart. Give the recipient time to process the first email and decide whether it’s worth taking action before they receive another email. This takes time, but rest assured, there is no industry where following up every other day will get you the desired response. 2. Start with a reminder about your last email. Don’t start from scratch with a marketing follow-up email. Your prospects probably receive dozens of similar emails every week – if not more. After all, in 2017, 269 billion emails were sent every single day. So, there’s a good chance your recipient may not immediately recognize what yours is about. If that happens, don’t expect them to read it. Therefore, reference the last email you sent in the first line after your greeting. Don’t summarize it, though. On average, our attention spans are only about eight seconds, so never waste time with the openings of your email. Just reference the last one. If the reader needs a reminder, they can jump back into their inbox and find the last message. All you need is a sentence or two to reference the last one and then begin explaining why this next email is so important. 3. Get to the point. You’re not just checking in. Whatever you do, don’t begin your marketing follow-up email by “just checking in.” The benefit of those three words is that it makes it clear you’re not trying to pressure them into anything. The drawback is that you’re delaying why the email matters: its main objective. There are only four real reasons to write a marketing follow-up email: You need information You’d like to request a call, meeting, or some other kind of action You just want to catch-up You wanted to say thank you for one of the above or another opportunity Whichever it is, get to it right after you reference the last email. Don’t get lost in small talk. Remember, your recipient probably has a short attention span, and they may also be short on time—so start explaining why you deserve some of it. 4. Use action verbs. In a moment, we’ll cover how to end your emails, but before that tip will be helpful, you have to understand what must be included in the actual content. While you still want to keep your marketing follow-up email short, it absolutely must add value. You can’t simply send an email where all you do is ask for something. Instead, be sure you’re benefiting the recipient somehow, too. This is especially important in B2B, where data shows that 74% of buyers opt to work with salespeople who first added value. That is a massive difference. If your company utilizes account-based marketing, you’ll need to take the time to figure out what kind of value you can hope to provide the individual prospect. On the other hand, if your marketing follow-up email is going out to your entire list, be sure to segment it. Then, based on buyer personas, come up with a valuable piece of advice or other content that will show recipients that you’re focused on them — not just your company’s needs. Content upgrades can be great for this purpose. You can offer your recipients: eBooks Reports Case Studies Invites to a Webinar e-Courses Any of these options are above-and-beyond the normal follow-up email. However, because they come in the form of a link or attachment, they won’t add so much bulk to your copy that recipients immediately decide to move on. 5. End your marketing follow-up email with a specific call-to-action. Ideally, this marketing follow-up email will be the last one you need to send. To increase your chances of getting the response you want, be sure to include a specific call-to-action at the end. “Hope to hear from you” and “Let me know what you think” aren’t very good CTAs, despite how common they’ve become. Instead, consider one of the 75 CTAs we recommend. Here are some great examples: “Start your free trial” “Let us know how we did” “Reserve your seat” All of these give your recipient something specific to do. If you use action words throughout your copy, you’ll also set up your CTA with a better chance of success. Give your reader a CTA to be excited about If there’s one real secret to writing an incredible marketing follow-up email, it’s to always craft messages your audience will look forward to. Never send one out unless you know you’re offering them something they want—not just something you want them to do. That way, your recipients will actually be excited to open your email, read it through, and follow your CTA’s instructions. After that, you won’t need to send nearly as many follow-up messages, but those you do send out will have much higher rates of success.

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Why Email is the Key to Aligning Sales and Marketing

Sales and marketing teams sometimes go head to head. However, sales and marketing alignment helps companies become 67% better at closing sales, generating 209% more revenue in the process, according to a study by App Data Room and Marketo. Even so, only 8% of companies have strong alignment, according to Forrester. For companies that struggle with sales and marketing alignment, the worry is not only the rewards they’re missing out on but the damage that the fracture between teams can cause. Research from Aberdeen Group shows that poor alignment results in a 4% revenue decline, while a study from IDC revealed that an inability to align sales and marketing teams around the right processes and technologies costs 10% or more revenue per year. As you can see from the graphic below, smooth alignment allows for optimal orchestration of sales and marketing hand-over and faster sales cycles. But there are often physical, functional, and cultural differences at hand with poor alignment. Teams work separately, with differing goals and objectives, and with little regard for how the other goes about their business. This leads to unqualified leads traveling from marketing to sales and causes sales reps to ignore 50% of marketing leads and waste half of their time on unproductive prospecting. Fixing the issues, however, isn’t nearly as difficult as it seems. All that’s really required is to bring teams closer together and improve lead qualification. Enter email marketing. Start with your ideal customer Defining your ideal customer persona is the start of any communication or sales. It needs to be well defined and agreed upon by your entire organization. If you’re a small team or a startup, it’s also worth sitting together with sales to understand which customer personas they consider “low hanging fruit.” If you don’t build your email strategy with a clear customer persona in mind, you risk sending out generic messages leads to marketing handing over dead-end leads to sales, rather than focusing on highly targeted messages to a qualified group. It’s essential that marketing sends out the right content, to the right people, at the right time. Once you’ve all agreed on your customer personas, you can begin to use email automation to create a process that nurtures leads continuously until they are sales-ready, and useful tools such as lead scoring and will allow you to identify when the timing is right for sales to contact them. You can do this in six steps, combining email automation with a lead scoring and website tracking solution. 6 steps to align marketing and sales Step 1: Attract new leads Create helpful content interesting for your target customers such as ‘How to’ articles, infographics, hints and tips, and videos. Include email sign-up forms on any page that features this content with call-to-action offers for exclusive email content (ebooks, white papers, etc.). Step 2: Generate interest Build on interest by sending subscribers articles on products or services, ebooks, Webinar invitations, and white papers. Step 3: Show value If Step 2 has proven successful, work on convincing prospects with case studies, product demos, and testimonials. Step 4: Identify hot leads At this stage, prospects are weighing up their options. Now is the time for comparisons and data sheets—and the sales team to jump in. Consider SalesWings as a lead scoring and website tracking add-on for Campaign Monitor to align your marketing and sales team around top priorities. Step 5: Sales phase By now the prospect is a hot lead. Promotional offers, product discounts, and free trials can be promoted to support sales to get them onboard. Step 6: Post-purchase Work on customer loyalty drips with after-sales service emails and upsell/cross-sell offers. These six steps take you smoothly from the marketing end to the sales end of the sales funnel. At every step, people will drop away, leaving only prospects with buying intent. The challenge now is to correctly qualify leads to maximize the chances of making a sale. Segment your email lists for better lead qualification Not every lead becomes a customer, so you need to work out who to spend the most time on. Do this by segmenting your email lists so that prospects are sent more relevant information. There are many different ways to segment email lists, but where qualification within the six-step process is concerned you should focus on: 1. Target customer persona Finding out which subscribers fit your customer profiles (demographics, location, company size, etc.) will help you speak directly to their pain points. 2. Email activity How subscribers have interacted with your past emails is a good indicator of interest. Subscribers that haven’t opened or clicked on links within emails should be separated from subscribers that have visited pages that showing buying intent such as pricing and demo pages. 3. Website engagement What your leads read on your blog, the products and services they look at unveils in a natural way to what target segment they belong. Using a real-time lead segmentation solution you can build smart segments using automation. Segmenting your email lists to better reach your targeted audience is shown to increase revenues by as much as 760%, which is proof, if ever you needed it, that segmentation helps to qualify leads. The next, and final step, to stronger alignment, is to use the results of your segmented email campaigns to give sales reps the hottest leads. Using website tracking and lead scoring to hand-over leads to the sales team Segmentation puts your email campaigns directly in touch with your target audience: those most likely to buy based on their interest and actions. Open rates and click-throughs are then an interesting metric to understand who’s engaging with your campaigns and showing you campaign success. What is essential at this stage of the process, is to be able to filter out the right leads for sales—and these metrics may just not be enough. For a full lead qualification, you will need information about broader activity, timing, lead and company insights. If not, your sales team will complain about poor lead quality, even if they are good! Website tracking provides the sales team with real-time insights into the buyers’ true intent. What are their concerns? Which products or services on your website do they consider viable solutions? For instance: Are they reading a blog post about a specific expertise you have? Are they revisiting a specific product or service? Have they downloaded a form or guide? Have they had a look at your pricing page? If you combine lead engagement tracking (website, forms, email and more) with a lead scoring mechanism or integration, your team will be able to quantify that interest and provide your sales team with a reliable metric on the urgency a lead should be engaged. If you can provide your sales team with information on what’s behind the score (what exactly are leads doing), you help them save time on lead qualification. And that’s when you start to use reporting and analytics to enhance your sales and marketing alignment concretely. Wrap up Aligned sales and marketing teams are better for business, and email marketing is key to making it work. Use website tracking alongside email automation to involve sales reps in the marketing process, allow marketing leads to transition seamlessly into sales leads, and gather the data needed to improve email content for better long-term lead qualification.

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